Contractors on Timesheet (hourly) contracts log their hours in Bolto; you approve them, and approved hours are paid automatically on the contractor’s invoice schedule.
Timesheets are enabled per company from Organization → Payroll & PTO policies → Timesheets.
How contractors log time
From their portal, contractors log hours per day with an optional description:
- 15-minute increments, from 0.25 up to 24 hours per day
- Hour types: Regular, Overtime, Double overtime, Holiday, Rest & recovery
- Bolto shows contractors a countdown of days left to submit for the current period
Reviewing and approving
Review from Contractors → Timesheets (Owner or Contractor Manager). The To approve tab collects pending entries; you can approve or reject individually or in batch (rejections require a reason the contractor can see), edit hours, and un-approve entries that haven’t been paid yet.
Entry statuses: Pending → Approved → Invoiced (or Rejected). Once hours are invoiced they’re locked and can never be billed twice.
How approved hours become payments
When the contractor’s invoice schedule generates the period’s invoice — 10 days before the period ends — all approved, not-yet-invoiced hours are multiplied by the contract’s hourly rate and included in the payment.
Approve hours before the invoice generates. Hours approved after the cutoff roll into the next period, and a contractor with no approved hours is skipped for that period.
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