> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bolto.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Time Off

> Review, approve, and export time-off requests — and how approved time off flows into payroll.

Manage your team's time off from **Team → Time off** (Owners and Contractor Managers). Employees request time off from their own portal; you review, approve, and export from here.

For configuring **policies** — leave categories, accrual methods, carry-over, waiting periods — see [Time Off & Timesheets](/payroll/time-off-and-timesheets).

***

## Requesting time off (employee side)

Employees pick a category and policy, choose their dates, and submit. Bolto computes the total from business days and their standard day length, with optional per-day hour customization (e.g., a half day). Employees see their balance as they request and are warned if a request exceeds it.

Leave categories: **PTO / vacation · Sick leave · Mental health · Jury duty · Military leave · Parental leave · Bereavement · Floating holiday / personal day · Sabbatical · Other · Unpaid leave**.

## Reviewing requests

The Time off page has three tabs — **To approve**, **Upcoming**, and **History** — with search and per-category filters. Each request shows the team member, leave type and policy, dates, a business-day and hours breakdown, their balance, and any note.

* **Approve** — deducts the hours from the employee's balance and writes the time into the affected pay periods, so payroll and balances always match
* **Reject** — requires a reason, which the employee sees
* **Approve all** — bulk-approves the currently filtered pending requests
* **Cancellations** — when an employee asks to cancel approved time off, you can **approve the cancellation** (time off reversed, hours restored) or **reject it** (time off stands)

<Warning>
  Time off can't be approved or cancelled for dates inside a payroll that has **already been submitted** — process a payroll adjustment instead.
</Warning>

## Exports

From the **History** tab, **Export time off** downloads a date-ranged export (optionally scoped to one employee) containing two CSVs: one of **leave requests** (dates, days, hours, status, reviewer, notes) and one of **leave transactions** (accruals, deductions, adjustments, and running balances) — ready for audits or accounting.